Officer Roles, Meetings, & Protocol
from ACDA’s Constitution and Bylaws, updated here
Section 1: The officers for each State association shall consist of at least a President, a President-Elect, and a Past President.
Section 2: The President-Elect of State associations with more than twenty (20) active members shall be elected by ballot as provided in the Bylaws. They shall serve a term of two years beginning on July 1 of odd-numbered years. At the end of their term, the President-Elect shall automatically succeed to the office of President.
Section 3: In the event that candidates for State President-Elect cannot be identified to run for election as required by the national timeline, the National President shall consult the Region President in order to appoint a State President-Elect to fill the position. At the end of their term, the President-Elect shall automatically succeed to the office of President and an election will be held for the next President-Elect.
Section 4: The President shall serve a term of two years beginning on July 1 of odd-numbered years. State Presidents must work or reside in the state to which they are elected. At the end of their term, the President shall automatically succeed to the office of Past President. In the event of a vacancy in the office of President, the Past President or the President-Elect shall serve the balance of the unexpired term at the discretion of the National President with the recommendation of the Region President.
Section 5: State Presidents shall serve no more than four consecutive years in the office of President. A regular term is defined as two years as President-Elect, two years as President, and two years as Past President. Exceptions to this article must be approved by a vote of the National Board based on the recommendation of the Region President.
Section 6: Should circumstances warrant, a State Officer may be removed from office upon recommendation of the Region President and the National President with the approval of the Executive Committee. The vacancy will be filled with an appointment by the Region President with the approval of the Executive Committee.
Meeting Protocol
Quorum:
Section 1: The quorum of the Executive Committee shall be three of the five voting members of that Committee.
List of Potential Board Members
Required Officers:
President
President-Elect / Vice-President
Past President
Treasurer/Secretary
Other leadership roles could include the following:
Membership Chair
Diversity, Equity, Inclusion, and Belonging Chair
District or Region Chairs
Newsletter Editor
Website Administrator
Repertoire and Resources (R&R) roles should mirror the National R & R structure with a minimum of a chair for Youth Choirs, Collegiate Choirs, Lifelong Choirs, and Repertoire Specific. R & R work is one of the best ways to engage people in leadership and grow them for future service to the organization. States should attempt to fill ALL R & R roles, not just the minimum Additional chairs to match the
Children’s and Community Youth Choirs
Junior High/Middle School Choirs
Senior High School Choirs
College and University Choirs
Student Activities Community
Choirs Music in Worship
Contemporary Commercial (Show Choir & Contemporary A Cappella)
World Musics & Cultures
SSAA Choirs
TTBB Choirs
Vocal Jazz